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Admin Executive

 

 Overall Scope

Summary of the position:

The position act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. Ultimately, the position will ensure that administrative activities run smoothly on a daily and long-term basis.

 

Key Responsibilities

·         Description of Responsibilities:

·         Manage office supplies stock and place orders

·         Prepare regular reports on expenses and office budgets

·         Maintain and update company databases

·         Organize a filing system for important and confidential company documents

·         Answer queries by employees and clients

·         Develop admin processes, procedures and checklists as needed

·         Maintain a company calendar and schedule appointments

·         Book meeting rooms as required

·         Distribute and store correspondence (e.g. letters, emails and packages)

·         Prepare reports and presentations with statistical data, as assigned

·         Arrange travel and accommodations

·         Schedule in-house and external events

·         Managing inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices

·         Sending out and receiving mail and packages, sending emails, managing documents and files, sending and receiving documents for the company,

·         Answering the phone, assisting in various daily operations, operating a range of office machines such as photocopiers and computers.

 

Specifications

 

Education and Experience:

·         Bachelors or Masters in public administration, or business administration

·         Proven work experience as an Administrative Executive,

·         Solid knowledge of office procedures

·         Experience with office management software like MS Office (MS Excel and MS Word, specifically)

·         Strong organization skills with a problem-solving attitude

·         Excellent written and verbal communication skills

·         Attention to detail

·         High school diploma; additional qualifications in Office Administration are a plus